Legal Secretary

The Legal Secretary will assist and relieve lawyers and other legal personnel of administrative and clerical work by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following, as well as, other duties that may be assigned:

• Prepare legal papers such as summonses complaints and motions, and correspondence of a legal nature
• Assist in issuing subpoenas.
• Perform other clerical duties such as scheduling appointments, giving information to callers, composing and typing routine correspondence and reading and routing incoming mail.
• Maintain computerized appointment calendar for attorneys and confirm scheduling of appointments as required.
• Arrange depositions, travel, court hearings and other meetings or conferences.
• Conduct basic factual/background research.
• Communicate case information to clients in person, by telephone and through e-mail.
• Make arrangements for services by legal service providers such as copy services, messengers, court reporters and audio/visual services.
• Operate standard office equipment to include photocopy machines, fax machines, printers, typewriters and transcribers.
• Attend legal secretary coordination meetings, back-up buddy meetings and staff meetings.

SUPERVISORY RESPONSIBILITIES

Supervise performance of legal service vendors, service clerks and temporary word processing personnel as required. Responsibilities include directing work, addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Associates degree (A.A.) or equivalent from two-year college or technical school; or three to five years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Knowledge of grammatical rules for the English language and strong spelling skills. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from attorneys, clients, coworkers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to cope with job stress. Ability to get along with clients and coworkers. Ability to effectively work with others as part of a coordinated team to accomplish job tasks. Ability to regularly appear for work on time. Ability to accept constructive criticism regarding how job performance may be refined or improved.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; and talk and hear. The employee is regularly required to engage in repetitive motion of the hands and fingers to enter data into a computer. Strict deadlines and time constraints imposed by litigation work may require periods of increase efficiency resulting in increased stress.

WORK ENVIRONMENT

The employee is typically assigned to an individual work space which is open to the main passageway of the office suite. All equipment and supplies required to perform assigned tasks will be provided by the employer. The noise level in the work environment is typically quiet.

Interested in joining our growing team? Please submit your resume to:

Human Resources
KLINEDINST PC
501 West Broadway, Suite 600
San Diego, CA 92101

(619) 238-8707 (Fax)